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Brentwood's Plan for Capital Improvement Projects through 2024

Post Date:03/27/2018

The proposed six-year capital improvements program (CIP) for the City of Brentwood for fiscal years 2019-2024 is now online for your review.

 Approval Process

photo of cover of the CIP plan for years 2019-24

The proposed CIP will be reviewed with the Board of Commissioners at a work session scheduled for Tuesday, April 3, 2018, beginning at 4:00 PM in the Municipal Center Annex Room.  The staff will review each project and seek initial guidance and direction on the appropriateness and priorities in the program. Afterwards, the CIP will be circulated in the community for citizen review and comments.    Formal public hearings are scheduled at three City Commission meetings on the following:

  • Tuesday, May 29, 2018
  • Tuesday, June 12, 2018
  • Monday, June 25, 2018 

A resolution to adopt the six-year CIP will be presented to the City Commission for consideration and adoption at the June 25, 2018 meeting.

Highlighted Programs

Transportation      $76,745,000  -- 49.3%
Utilities     $35,180,000 -- 22.6%
Facilities & Equipment    $33,245,000 --- 21.4%
Technology    $7,845,000 ---  5%
Parks & Recreation     $2,285,000 --- 1.5%
 Storm Drainage    $350,000 --- 0.2%
TOTAL         $155,650,000 --- 100.0% 

The primary focus of this six-year program is to identify and address the infrastructure and facility/equipment needs of the community given the strong pace of growth in the Middle Tennessee region. Brentwood is recognized nationally as a desirable community to live, work, and do business. Existing and potential residents and corporate citizens have a choice in where they live or locate their business.  In this competitive environment, it is essential that the City undertake or facilitate projects that help maintain and improve our favorable quality of life.  The challenge is to proactively undertake needed capital projects in a fiscally responsible manner. Accordingly, consideration and approval of this six-year CIP program by the City Commission represents one of the most important actions taken by the Board each year. 

Over the past 20+ years, Brentwood has invested considerable resources in developing and enhancing important community resources.  Our citizens widely use, benefit from, and depend on these investments. For Brentwood, the CIP remains a “work in progress” with important projects and unmet needs that warrant funding consideration during the next six years.  Examples include road projects that improve safety and reduce congestion for drivers; enhancements to our utility systems that improve the reliability and capacity to deliver services to existing and future customers and protect the environment; and new civic facilities intended to enhance public safety services as the city continues to grow. While the program presented here is a six-year program, the plan is a living document with only the first year fully committed as part of the FY 2019 budget.  The plan is updated every year, and projects in years two through five may be added, deleted, or changed in terms of scheduling in future updates of the plan.

 

Summary Overview

The proposed FY 2019-2024 Capital Improvements Program is an ambitious plan that calls for the investment of $155,650,000 in City, State, Federal, and private funds to upgrade and expand the City’s infrastructure in the major program areas of transportation, utilities, parks and recreation, general facilities and equipment, technology, and storm drainage. A program of this magnitude cannot be undertaken with local resources alone; therefore, local funding is being used to strategically leverage state and federal aid to the program, particularly for transportation improvements. About $37.5 million of the $155 million program (24%) is dependent upon receipt of inter-governmental revenues (state and federal), targeted mostly to the improvement of Franklin Road and annual street repaving over the next six years.

The net local investment of $118.1 million over six-years will require a significant funding commitment, including direct support of over $101.2 million on a “pay as you go basis,” primarily from the General Fund and other funds that depend on annual contributions from the General Fund. The dependent funds that receive most of their revenue from the General Fund include, but are not limited to, the Capital Projects Fund, Equipment Replacement Division, and Facilities Maintenance Division. The Capital Projects Fund also receives periodic contributions from the proceeds of recently issued General Obligation (G.O.) bonds and proceeds from Public Works Project Fees and Adequate Facilities Taxes for specific capital projects. Private contributions are also received for specific capital projects such as offsite road improvements that benefit new development.  The Water and Sewer Fund also makes direct expenditures from its annual operating budget, accumulated retained earnings, and tap fees for various water and sewer system improvements.

The proposed CIP program cannot be implemented without the issuance of new General Obligation Bonds totaling $16.9 million, including $12 million proposed in FY 2020 related to a new Police headquarters building and an additional $4.9 million proposed in FY 2023 for the Ragsdale Road widening project.  The six-year CIP plan does not include issuance of any Water/Sewer Bonds at this time. The proposed $12 million G.O. bond issue in 2020 is significantly larger than the City’s traditional bond issues.  Therefore, it will require an increase of approximately $500,000 in the General Fund’s annual transfer to the Debt Service Fund by FY 2022 based on current debt service cash flow projections.  Staff proposes to address this required funding increase incrementally over the next four fiscal years to level out the impact on the annual General Fund budget.

Transportation

Largest component in the six-year program

Proposed projects will address safety concerns associated with substandard narrow roads and provide additional capacity to help reduce existing and future traffic congestion.

The single largest project -- completion of widening improvements to Franklin Road South to five lanes from Concord Road to south of Moores Lane. This project is currently under construction with an updated remaining cost estimate totaling $28.5 million.  Almost all of this funding will be provided directly by TDOT for construction with a small remaining local share reserved for settlement of remaining eminent domain cases. 

With the passage of the IMPROVE Act in 2017, increased gas tax revenue will allow TDOT to undertake numerous new projects.  Within Brentwood, the IMPROVE Act identified the reconstruction of the Moore’s Lane/I-65 interchange as a future project.  TDOT has not yet proposed the schedule for initiating this project. Unfortunately, even with the IMPROVE Act, a TDOT commitment to financially participate in any future major improvement projects on other state routes such as Wilson Pike between Concord and Church Street is highly unlikely in the foreseeable future.

Significant local funding ($7.5 million) is allocated over the next two years to complete the realignment of the Sunset Road and Ragsdale Road intersection and the widening of Sunset Road from the improved intersection north to Concord Road.  The intersection realignment project expected to be completed later in calendar year 2018 will eliminate serious safety issues related to the horizontal and vertical curves leading into this intersection, and includes both road widening and bridge improvements to sections of Sunset and Ragsdale roads.  The six-year plan maintains significant funding ($9.6 million) projected to be provided to the City of Franklin in FY 2021 to initiate construction on the McEwen Drive extension east of Wilson Pike through the Taramore subdivision.  Finally, the latter years of the six-year plan include funding ($10.9 million) for the planned widening of Ragsdale Road from the Glenellen subdivision west to Split Log Road.

The City will maintain a significant commitment to street resurfacing over the six-year period in the total amount of $14.8 million.  The FY 2019 proposed resurfacing funding level of $2.3 million reflects an increase of $100,000 in base funding over FY 2018. The plan includes additional increases in funding over the six-year period, primarily due to the increased local gas tax distribution resulting from adoption of the IMPROVE Act in 2017.  

Utilities

The proposed six-year utilities program continues the shift from rehabilitation of the original sewer system to long-term capacity planning for both the water and sewer systems. From a water service standpoint, the City faces the continuing challenge of having to significantly overbuild its distribution system in order to satisfy summer irrigation system demands. This unbalanced seasonal demand has resulted in the City’s primary water supplier, Harpeth Valley Utility District, adjusting the City’s minimum bill obligations to a point where the new monthly minimum bill volume will be greater than the actual volume of water needed during most months of the year.  The six-year plan provides for an $11.3 million investment to expand the capability of the system to distribute water to our customers throughout the service area. This investment in the overall water distribution system should position it to handle the peak summer demands both in the immediate future and when build-out occurs in our water service area.  However, such a commitment does come with some risk should factors outside the City’s control (i.e. weather, state mandated water use restrictions, etc.) result in reductions in summer peak demand and associated revenues.   In addition to water capacity projects, the six-year plan also invests heavily ($4.6 million) in the replacement of aging water system infrastructure.

Now that the heaviest phase of sewer rehabilitation work is nearing completion, the focus is shifting to sewer system capacity improvements as identified in the sewer system master plan.  This includes sub-basin conveyance and system-wide capacity projects to insure the sewer system can adequately serve the community as build out of the service area progresses.  A total of $8.4 million is programmed over the six-year CIP period for sewer capacity projects, including a proposed wet weather sewage storage tank in proximity to the Brentwood pump station. Note that funding for these capacity related improvements is projected to come entirely from sewer tap fees collected from new development projects over the past several years and in the future.

 General Facilities and Equipment

The primary focus of the General Facilities and Equipment program over the next six years will be on construction of new departmental facilities as well as planning for a fifth fire station.  The proposed construction of a new Police headquarters facility ($20+ million) will represent the largest single building construction project in the history of the city.  The planned construction of a new Parks Department office facility within Crockett Park has been delayed until FY 2021 to allow the funding plan for the Police project to be finalized first.  Funding is also provided for land acquisition and future design of a planned First Station 5 in the southeast portion of the city.  Assuming a suitable tract of land can be acquired, the exact timing for construction of this facility will be determined based upon call volumes and other issues related to growth in this part of the city.

The six-year plan maintains the ongoing effort to accumulate funding annually for the periodic replacement and upgrade of essential vehicles and heavy equipment. This systematic approach will allow for over $5.8 million in vehicles and equipment (costing more than $40,000 per unit) to be replaced over the next six years. This reserve allows us to avoid an adverse budgetary impact in a single year.

Funding is programmed in the Municipal Center enterprise fund for continued upkeep and improvement of the 30-year-old city hall facility, including renovation of the Planning and Codes area in FY 2022 assuming the Police Department has relocated to its new facility by that time. Annual funding from the Facilities Maintenance Fund is also programmed throughout the six-year period to assure proper upkeep of various city facilities.  Finally, $1.3 million remains in reserve for possible public infrastructure improvement in the Town Center area as may be deemed appropriate in coordination with redevelopment of the original Town Center area.

Technology 

The Technology program emphasizes the replacement and upgrade of computer hardware and software and other state of the art equipment that allows our employees to continue to deliver services in a responsive, cost effective manner. About $3.0 million is allocated for computer equipment and hardware upgrades and replacements over six years. Significant funding of $3.0 million is programmed in FY 2019 to complete implementation of a countywide 700 megahertz radio system that would allow all public safety agencies in Williamson County and the county school system to communicate on the same system.  This system will be interconnected with the Metro Nashville 800 MHz radio system to provide even greater regional communications interoperability.  This $3.0 million amount also includes $550,000 for the proposed replacement of all non-public safety radios (i.e. Public Works, Water Services, etc.) with radio capable of operating on the new system.  Finally, funding of $700,000 is also provided in FY 2020 for the potential upgrade or replacement of the City’s general ledger and HR software systems, which will be 15 years old at that point.

Parks and Recreation

Over the past several years, the City has made a major commitment toward the acquisition and development of new parkland. This includes the purchase and Phase 1 and 2 development of the 400-acre Marcella Vivrette Smith Park, the developer funded construction of the 24-acre Margaret Hayes Powell Park, and construction of Wikle and Flagpole parks completed in fall of 2016. The Parks and Recreation program over the next six years includes significant funding ($1.6 million) for proactive major maintenance projects within existing park facilities, including potential replacement of the community playground and Eddy Arnold Amphitheater roof.

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