HOA/POA Guidelines and Resources

Illicit Discharge(PDF, 998KB)

Stormwater Pollution Surface Cleaning Pamphlet(PDF, 1MB)

How to Submit an Annual SCM Report(PDF, 1MB)

Water Quality Riparian Buffer(PDF, 1MB)

Brentwood SCM Maintenance Companies List(PDF, 95KB)

Chapter 56 Ordinance(PDF, 612KB)

Guide to Detention Pond Maintenance(PDF, 639KB)

Landscaping Gardening Pest Control(PDF, 2MB)

The primary difference between the Annual SCM inspection and the 5-year Comprehensive inspection is that the 5-year inspection must be conducted by a Professional Engineer or Professional Landscape Architect. The annual inspection, however, can be performed by a Professional Engineer, Professional Landscape Architect, owner/operator, someone familiar with the SCMs on-site, or another qualified professional.

• Annual/5-Year Inspection and Maintenance Summary Report Form(PDF, 87KB)

• Any Inspection and Maintenance Checklist Forms

• Photos of the SCM in its current condition

• SCMs location and relevant contact information for responsible party

Submit HERE

• Inspection Report Detailing Conditions of each SCM located within the associated property boundaries prepared by a Professional Engineer or Landscape Architect.

• Annual/5-Year Inspection and Maintenance Summary Report Form(PDF, 87KB)

• Any Inspection and Maintenance Checklist Forms

• Photos of the SCM in its current condition

• SCMs location and relevant contact information for responsible party

Submit HERE

Stormwater Control Measures (SCMs) are best management practices designed to manage the quantity and quality of stormwater runoff. They help prevent flooding, reduce water pollution, and protect local waterways. Common SCMs include retention/detention ponds, bioretention areas, permeable pavement, and water quality swales.

A riparian buffer is a protected vegetated area along the banks of a stream, river, or waterbody. These buffers are crucial for protecting water quality, reducing erosion, and providing habitat for wildlife. For non-impaired streams, a minimum average buffer of 30 feet is required, while for impaired streams, a minimum average buffer of 60 feet is required. These buffers filter pollutants from stormwater runoff, stabilize streambanks, and help maintain the health of our waterways. Protecting these buffers is essential for preserving water quality and the surrounding environment.

If a water quality riparian buffer is located within HOA/POA-maintained property, the HOA/POA is responsible for ensuring it remains undisturbed. The buffer should not be altered, cleared, or built upon in any way. Disturbing the buffer, such as removing vegetation or constructing structures, can lead to erosion, water pollution, and habitat loss. Any damage or modification to the buffer must be addressed promptly by the HOA/POA to ensure compliance with local regulations and to protect the health of the waterway.

The annual SCM inspection ensures that your stormwater control measures are functioning as designed and properly maintained. Regular inspections help prevent pollution, improve the effectiveness of your SCMs, and ensure compliance with local regulations.

Homeowners' and property owners associations must submit their Annual SCM Inspection Reports online through the City's GIS portal. Due to recent updates to our stormwater code ordinances, annual inspections of SCMs are required for SCMs with a grading permit issued AFTER August 26th, 2024. We will now require ALL property owners with an SCM on their property to conduct a 5-year comprehensive inspection due July 1st, 2028. It is still recommended that HOAs, POAs, and SCM owners submit an annual inspection even if your SCMs were permitted before the adoption date. Annual submissions must be submitted after January 1st and no later than July 1st of each year.

Failure to submit the Annual/5-Year SCM Inspection Report by the deadline may result in non-compliance penalties, including fines or a request for further action. Timely submission ensures your SCMs remain in good standing with the City and helps prevent potential issues.

HOA/POA property managers or designated representatives are responsible for maintaining the SCMs within their development. This includes tasks such as removing debris, ensuring proper drainage, and addressing any damage. The City's inspection process helps ensure that all SCMs are adequately maintained.

The City offers various educational opportunities for HOAs and residents, including workshops, and online resources about stormwater management, maintenance, and environmental protection. Get in touch with our department if you are interested in getting involved!

While the City does not directly perform maintenance on private property, we offer guidance and support on proper maintenance practices and troubleshooting issues with SCMs. If you are facing specific challenges with your SCMs, please contact the City’s Engineering Department for advice.

If you notice a problem with an SCM, such as blockages or signs of poor maintenance, you can report it directly to our department. Engineering@brentwoodtn.gov | (615) 371-0060

Yes, improper maintenance or failure to address issues identified during inspections may result in penalties, including fines. Ensuring that your SCMs are properly maintained is essential for preventing erosion, pollution, and flooding.

You can stay informed about any updates to stormwater regulations, including changes to inspection requirements or maintenance protocols, by subscribing to the City’s newsletter or regularly visiting the Engineering Department’s Stormwater Information page.